The dentistry
ends at five.
The charting
doesn’t.
WooScribe listens to the visit and writes the note in your clinic’s own template: the findings, the perio numbers, and what you and the patient decided. Every note is done before the next patient sits down. You read it over and paste it into ClearDent.
$300 CAD a month for the whole clinic · Up to 10 providers · Set up in person
WooScribe writes it down “If that recession on 24 gets any worse, we’ll talk about a graft.”
- ClearDent
- ABELDent
- Tracker
- Dentrix
- Maxident
- Power Practice
- Paradigm
- Dentitek
- Progident
- Open Dental
- Curve Dental
- Eaglesoft
- or any practice software
The AI Shadow
for every clinician.
One visit at a time: record it, pick your template, check the note, paste into your PMS. That’s the whole thing.
- Ask first.The patient says yes, you tap record. If they say no, you chart the usual way.
- Then just work.Talk to your patient. Call out the perio numbers. Nothing to click mid-visit.
- Every voice, labelled.Dentist, hygienist and patient, in order, as it happens.
- Your clinic’s own list.Every template your team uses, imported from ClearDent.
- Your headings, in your order.Exactly what the note will follow.
- Generate the note.WooScribe writes it into that template, heading by heading.
- The whole visit, by speaker.Tap any line to hear that moment again.
- Your ClearDent template, filled in.Findings, perio numbers, the options you gave and what the patient chose.
- Not specified, never guessed.If it wasn’t said, it’s flagged for you to fill in.
- One click, then paste.Plain text that drops straight into ClearDent.
Product screens shown with demo data, not a real patient.
Everything the chart needs.
From one conversation.
Complete notes in your clinic’s own format, finished before the next patient sits down.
Talk to your patient the way you always do. WooScribe tells the dentist, hygienist and patient apart and turns the visit into a note.
Import the templates you already use from ClearDent, or paste in a note you like. Every note follows your headings, in your order.
Call out the numbers as you probe and the chart fills in, bleeding points included. Nobody else has to hold the pen.
WooScribe sits beside your practice software and keeps recording while you work in the chart. When the visit ends, the note is ready to paste.
Auto-notes fill in the blanks.
They miss the visit.
| What you tried | What happens | With WooScribe |
|---|---|---|
| Auto-notes in your practice software | Quick, but every note reads the same. Your reasoning and what the patient decided aren’t in it. | →Keeps your template and fills it with what was actually said. |
| An assistant typing while you talk | It works, but it ties up a second person for every exam. | →Your assistant gets back to the patient and to flipping rooms. |
| Dictation software | You end up saying everything twice: once to the patient, once to the computer. | →You talk to your patient. That’s the dictation. |
| Other AI scribes | Long notes in someone else’s format. Checking them takes as long as typing. | →Your format, and only what was said. Short enough to check between patients. |
| Staying late | It gets done. It costs evenings, lunches and staff overtime. | →Notes are done before the next patient sits down. |
Talk to your patient.
Check the note. Paste it in.
Nothing new to learn at the chair. The only new habit is tapping record.
-
Tap record and talk like you normally do.
Ask your patient first. Then just work: the exam, the perio numbers out loud, the treatment conversation. The microphone in the operatory picks it all up.
Op 3 · Hygiene recall12:48PauseFinish visit -
Pick your template.
Hygiene recall, new patient exam, restorative, emergency. Your clinic’s own templates, imported from ClearDent.
Pick a templateHygiene recallWoo DentalNew patient examWoo DentalRestorativeWoo DentalEmergency / limitedWoo DentalIMPORTED FROM CLEARDENT -
Read it over, then paste it in.
Fix anything you like. Anything nobody said is marked Not specified. One click copies the note, ready for ClearDent.
Hygiene recallCopy notePeriodontal -Generalized 2–3 mm. 4 mm at 16 D and 26 MB.Radiographs -Not specifiedCopied. Paste it into ClearDent.
Instant notes that sound
like your clinic.
Bring the templates you already use. Import them from your PMS, or paste in a note you like and WooScribe builds the template from it. Every note comes out with your headings, in your order, in your words.
Not specified. Never guessed.
If something wasn’t said in the room, WooScribe doesn’t fill it in. It marks the gap, so you can add it or leave it out.
Tooth 36, not #19.
FDI numbering, Canadian spelling and the short forms your team already writes, like BOP, OHI and NS.
Perio charting
without a second
pair of hands.
Call out the numbers as you probe. WooScribe fills in the chart as you go, bleeding points and recession included, and writes the perio section of your note from it.
- No waiting for someone to record for you.
- Nothing typed with gloves on.
- Patients hear their numbers as you chart.
Your reasoning, on the record.
The options you offered, the risks you explained and what the patient chose all land in the note, in your words. That’s the part a preauthorization or an audit turns on.
No more chasing the 2 o’clock note.
Notes are finished before the patient reaches the front desk, so claims and preauthorizations can go out the same day. And it’s one bill for the whole clinic, not one per provider.
Ask the people
who chart all day.
“My notes were a generic chore, I’d copy and paste the same notes for all my hygiene patients. Now my notes are done before the next one sits down.”
“I used to yell out my numbers across the clinic, I don’t wait for anyone anymore, and my gloves stay on.”
Garrett Cole, RDHHygienist “I’ve stopped chasing notes. They’re done by the time the patient gets to the front desk.”
Chelsea ParkinsOffice manager 
Patient conversations
are health records.
We treat them that way.
Patients are asked first.
A short consent script for your team. If a patient says no, you chart the usual way.
You approve every note.
Nothing goes into the chart until a clinician has read it and copied it in.
Stored in Canada.
Recordings and notes stay on servers in Canada.
Confirm hostingAudio doesn’t stick around.
Recordings are deleted once the note is approved.
Confirm retentionNever used to train AI.
Your patients’ visits aren’t used to train AI models.
Confirm with vendorsIt’s in writing.
Our privacy and data agreement covers PHIPA and PIPEDA duties, who we share data with, and what happens to your data if you leave.
Ambient microphone One in every operatory. $30 each. We set it up
in your clinic.
In one day.
No IT project, and nothing for your team to install. We bring the microphones, set everything up and train everyone on site.
A microphone in every operatory.
Placed and tested in each room, with your chairs, your suction and your music on.
Your templates, imported.
We bring in your ClearDent templates and check them with your lead dentist and hygienist.
Training, then real patients.
A short session for the whole team, then your first real visits while we’re still in the building.
One price for
the whole clinic.
No per-seat fees. Add a hygienist and your bill stays the same.
- Up to 10 dentists, orthodontists and hygienists
- Unlimited visits and transcription
- Your templates, imported or built from a note
- Copy into ClearDent or any practice software
- Setup day in your clinic, included
- A success manager you can call
A clinic with 4 dentists, 4 hygienists and 6 operatories.
The best way to judge
a scribe is on
your own patients.
We set WooScribe up in your clinic, lend you the microphones, and your team uses it on real visits for a month. We’ll look at the time spent on notes before and after, together. Then you decide.
What clinics ask
before they start.
Something else? Call us at [PHONE] or write to [EMAIL].
Will it get the tooth numbers right?
It’s built for FDI numbering and the way dental teams talk. You still read every note before it goes in the chart, so if a number is off, you fix it in a second.
What if it mishears something, or misses it?
It won’t guess. Anything nobody said is marked Not specified, so gaps are easy to spot.
Do patients have to agree to be recorded?
Yes. We give your team a short consent script. If a patient says no, chart the way you do today.
Does it work with ClearDent?
Yes. Copy the finished note and paste it into ClearDent, or any practice software you use. Direct integrations are on our roadmap.
Is this another system my team has to learn?
We train everyone on setup day. After that, the only new habit is tapping record, and your success manager is a phone call away.
Does it work for orthodontists?
Yes. Bring your ortho templates and we’ll import them on setup day.
Confirm ortho templatesWhat happens to the recordings?
They’re used to write the note, then deleted once the note is approved. They’re never used to train AI.
Confirm retentionWhat happens after the free month?
Keep going at $300 a month, or $240 a month on the annual plan. Or hand back the microphones and walk away, at no charge.
